Office Removals

Office removals always require a great deal of planning – more so when the firm is larger than just a handful of employees. Getting everything ready for a big move can be a daunting task when faced with a room full of staff who are bent on getting their work done and not ready to add to their plates because the company needs to grow. Instead of offsetting the burden of an office relocation on your employees, there are other ways of getting the job done without having to involve your staff more than necessary. The following is a list of what you can do when faced with commercial removals.

There is no need to inform your staff in general of an office relocation until they have to know. Unless the move entails leaving the city entirely, which would affect people’s private lives, then keeping the relocation quiet until all of the details have been worked out properly is the best idea. Getting only the heads of your departments involved early is what needs to be done. They will be responsible for organising their own sections with each individual employee being placed in charge of packing the contents of their own desk.

One of the first things that needs to be done for office removals is the securing of movers or of removals companies depending on the kind of equipment that you need to move. There are removals companies specialized in office equipment, others that are specialized in medical equipment and some that take care of instruments. If you need to transport several different kinds of furniture and equipment then you might have to hire several commercial removals companies for the job.

The next thing you should do for your office relocation is have an inventory taken of all the company’s assets. From the furniture to the books, to the computers and software to the office supplies, everything must be accounted for and you should know what will be following you to your new offices and what must be disposed off. It is now that you will find out whether you will have to buy new furniture or equipment to suit your growing needs. You might also want to use this opportunity to end some leases and begin new ones.

The actual act of packing should only be done on the day prior to the move itself. Try to schedule the move for a weekend and have the employees pack up their desks on the preceding Friday afternoon. Then they can leave for the weekend and return to the new offices on Monday to unpack their belongings. Each employee should clearly label their boxes and items so that the movers know exactly where to place them at the new office. In fact, you should draw up plans of where the furniture will be placed in the new office and of where everyone will be sitting, so that there is no confusion on moving day. Schedule the utilities to get hooked up over the weekend and have the IT department in to hook up the computers early so that staff can be up and running with the least delay possible.

Also remember when planning office removals that you should also go according to your business cycle. If possible only schedule a move during a slow period so that you do not place additional stress on your staff by asking them to settle in during a busy time.

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